How to Add New Users To Your WordPress Site

How to Add New Users To Your WordPress Site

How to Add New Users To Your WordPress Site

Hi guys today I'm going to show you how we can add new users to your WordPress site so let's say you have a website and you're the only person working on your side now if you want to let another person contribute to your site you can do it by adding a new user in WordPress now when you add a new user you can give that user access to specific parts of your site so for example if you want this person to write blog posts for you you can use them access to just blog posts on your site and they won't be able to make any other changes now if you want to give this user full access you can choose their access so that they can control the entire site so let's get started first we are going to see how to add a new user in WordPress to add a new user let's go to our WordPress dashboard and then go to users and click add new now here we have to enter the details of the new user so first let's enter a user name for this user and then enter their email and their name so once you have entered these details just click show password to get the password for this user and workers will give you a default password for this user now if you want to change this password just delete this and then enter your own password once you have entered all the details you need to select the role of this user so let's click here and you can see that WordPress has different roles you can keep for the new user first let's look at the administrator role so we'll select that and after you have selected the role just copy this username and password into a notepad we are going to use these details in the next step so let's open notepad and then copy this username and then the password so once you have copied it just click add user and you can see that we have successfully added the new user and it appears on our user list now how will this user access our website Now lets open notepad now in order to let this user access our WordPress site you need to share this username and password with that user so once you have shared these details the user will be able to login to your site so next let's see how the user can login to our site so let's open a new tab let's say this is the users browser window first they need to enter your site's address and then type slash login so my site is quicktechy.com so I'm going to enter that and then iam going to add /login now when they press Enter it will take them to the login page of your website so now the user has to enter their username and password which you have shared with them so let's open notepad and then copy the username and password into the login page now if we click login you can see that we have logged in as a new user so this is how a new user can log into your website so after logging in the user is able to access all the options from the WordPress dashboard now since we selected this users role as administrator they will be able to control everything on this site for example from this account we can change the theme or install a new plugin or even add new users to the site now if you don't want to give access to all of these settings of your site you can restrict their access by changing their role in WordPress so next let's see how we can change the role of a user so to change the rule let's go back to our main WordPress account which is here and here you can see the user which we added before now let's click Edit and if he's cruel down you can see the role which we selected before which is administrator now let's change this role by clicking here and you'll see different rules available for the user now let's look at the most important roles which you can set for your users the first rule is the administrator role which gives a full access of your site to the user if you want someone to build your site or fix an issue with your site you can give them the administrator role so after the administrator role there are three useful roles which you can keep for your users the editor author and contributor let's look at the editor role when you select the users role as editor user will be able to edit all of your posts and pages but they won't have access to any other setting such as your themes and plugins so let's try it out will select editor and then scroll down and click update now let's go back to our users account and now we have selected our users role as editor so if we click refresh you you can see that most of the settings are hidden now and the user can only access your posts and pages now if we go inside pages you can see that we are able to edit or delete any of these pages so this is what the editor role does Now lets go back to the dashboard again and let's try the next role so let's click here and let's look at the author role now in WordPress whenever you publish a post it'll be linked to the user who published it so each post in WordPress will have a user link to it now the author role will allow the user to create their own posts and then edit those posts but they won't be able to edit any posts which are created by other users so let's try out the author role will select it and then scroll down and click update user and now we have selected the author role so let's refresh our users dashboard and you can see that the pages axis has been removed for this rule now if we go to post you can see that as these posts were created by a different user we can only view these posts and we cannot edit them but as an author we can click add new and we can write and publish our own posts now if I click publish this post will be live on our site So this is what the other rule does so next let's see the contributor role we'll go back to our users page and let's select the role as contributor now when you select contributor the user can write new posts but it has to be approved by you before it can be published so let's try it out So let's select contributor and then scroll down and click update user okay so now we have selected the role as contributor so let's click refresh now if we go to post you can see that we cannot edit any posts and if we click add new you can see that instead of the publish button we have submit for review so as you can see the contributor does not have access to publishing anything but he can write his own post and then submit for review so let's try submitting a post for review we'll write a new post and then click Submit for review now if we go to our main account and click post you can see that we have got the contributors post which is marked as pending now to publish this post all you have to do is go to edit and then click publish and as soon as you click publish this post will appear on your side so this is how the contributor role works the contributor can write new posts but it won't be published unless it's approved by an editor or an admin so these are the four main rules you can set for the user first is admin then we have editor author and contributor so that's it guys this is how you can add new users to your WordPress site and choose what they can access so thanks for watching I'll see you in the next post bye bye